Please see below for available board positions. Fill out the contact form below or email DarbyAvenueElementaryPTA@gmail.com for additional information.

⭐  PTA Board Positions ⭐ 

President

• Lead and oversee the activities of the Darby PTA. Serve as liaison between the parent community, school, and the district for matters related to the PTA’s goals and objectives.

• Works with Executive Board and Principal to define the PTA goals for the year.

• Organize and preside over Association meetings

• Organize and preside over Executive Board meetings

• Attend monthly Council and 31st District PTA meetings

• Prepare weekly announcements of PTA happenings

• Prepare the master PTA calendar of events

• Prepare upcoming year budget with Treasurer for adoption by association in September

• Assist Board with recruiting chairpersons for PTA initiatives

• Sign checks

• More info here
  

Treasurer

• Serve as custodian of PTA funds, keeping complete and accurate accounts of all income and expenses related to PTA activities.

• Monitor PTA expenses as compared to budget

• Meet with the President and Principal monthly or as needed to monitor and review the budget and share information on current school issues/events.

• Prepare checks and pay bills - obtain appropriate signatures

• Manage and reconcile PTA bank account and PTA Paypal Account

• Attend Board Meetings and Association Meetings and present Treasurer’s Report 

• Answer budget questions for committee chairs and help them work within their budget

• Fill out annual raffle application in early July covering raffle activities in September 1 through August 31

• Remit Council, State and National PTA dues

• File necessary paperwork with the state (raffles, insurance, tax returns, etc.)

• Provide the auditor with financial books, records, and reports required to perform audit (2x per year)

• More info here

Recording Secretary

• Keep an accurate, concise, permanent record of the proceedings of all meetings of the Association and of the Executive Board. 

• Attend Board meetings and take meeting minutes

• Attend Association meetings and take attendance and minutes. Bring copies of minutes to the following PTA meeting.

• Archive all association minutes and meeting materials.

• Work with Treasurer to review and sign reimbursement requests.

• More info here

1st VP Ways & Means (Fundraising)

• Oversee fundraising activities. 

• Recruit and guide fundraising chairs for events.

• Work closely with the Treasurer to ensure program revenues and expenses are in line with budget

• Oversee or find volunteer to manage passive fundraising initiatives - Amazon, Box Tops, Ralphs, corporate sponsorship, grants

• Attend Board meetings 

• Attend Association meetings

• More info here
  

2nd VP Programs

• Oversee school programs. 

• Recruit and guide volunteers for program chair positions

• Attend Board meetings 

• Attend Association meetings

• More info here
  

3rd VP Membership 

• Responsible for PTA membership drive (Fall and Spring)

• Keep a list of members who signed up in person and on Totem

• Maintain membership database 

• Complete CAPTA challenges to earn awards for Darby

• Attend Board meetings 

• Attend Association meetings

• More info here
  

Financial Secretary

• Pick up PTA payments from the school office mailbox once or twice a month

• Deposit any received checks/cash into our bank account

• Keep a record of payments and deposits in the bank

• Keep a record of payments and deposits in Paypal account

• Attend Board meetings 

• Attend Association meetings

• More info here
  

Financial Reviewer

• Determine the accuracy of the books and records of the PTA. Detect and recommend correction of errors 

• Audit the books and financial records of the PTA two times per year (January and July)

• Present a short report of audit findings to PTA membership in September & February

• Attend Board meetings 

• Attend Association meetings

• More info here
  

Historian

• Keep track of hours spent by parent volunteers.

• Manage and tally volunteer hours logged by school volunteers

• Compile volunteer hours of service in the spring and write short annual report summarizing PTA events which is submitted to District PTA

• Attend Board meetings 

• Attend Association meetings

• More info here
  

Parliamentarian

• Give advice on parliamentary procedures and PTA bylaws

• Chair the Bylaws Committee and help make revisions to the bylaws as necessary, typically once every three years (bylaws last updated September 26, 2019)

• Call the first meeting of the Nominating Committee after helping to form the Nominating Committee in January

• Attend Board meetings 

• Attend Association meetings

More info here